> ## Documentation Index
> Fetch the complete documentation index at: https://docs.replit.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Track subscriptions

> Find recurring payments in email and calculate what they cost each month.

export const Connectors = ({items}) => <div style={{
  margin: "8px 0 20px"
}}>
    <style>{`
      .connectors-list, .connectors-list * { margin-top: 0 !important; margin-bottom: 0 !important; }
      .connectors-row {
        display: flex !important;
        align-items: flex-start !important;
        gap: 10px !important;
        padding: 4px 0 !important;
        min-height: 0 !important;
        height: auto !important;
      }
      .connectors-row img {
        width: 20px !important;
        height: 20px !important;
        max-width: 20px !important;
        max-height: 20px !important;
        margin: 2px 0 0 !important;
        display: block !important;
      }
    `}</style>
    <div className="connectors-list">
      {items.map((item, i) => <div key={item.id} className="connectors-row" style={{
  borderTop: i === 0 ? "none" : "1px solid rgba(130,130,130,0.22)"
}}>
          <img src={`/images/connectors/${item.id}.svg`} alt="" width={20} height={20} />
          <div style={{
  minWidth: 0
}}>
            <div>
              <strong>{item.name}</strong>
              {item.why ? <span style={{
  opacity: 0.72
}}> · {item.why}</span> : null}
            </div>
            {item.auth === "api-key" ? <div style={{
  fontSize: "11.5px",
  lineHeight: 1.35,
  color: "#F26207",
  marginTop: "2px"
}}>
                Not a native connector. Agent will ask for your API key.
              </div> : null}
          </div>
        </div>)}
    </div>
  </div>;

export const AiPrompt = ({children}) => {
  return <CodeBlock className="relative block max-w-full overflow-x-hidden font-sans !whitespace-pre-wrap !break-words" style={{
    overflowWrap: "anywhere",
    wordBreak: "break-word"
  }}>
      <div className="pr-7" style={{
    whiteSpace: "pre-wrap",
    overflowWrap: "anywhere",
    wordBreak: "break-word"
  }}>
        {children}
      </div>
    </CodeBlock>;
};

Scan Gmail for subscription and receipt emails, identify recurring payments, and calculate
monthly cost in Google Sheets. Agent extracts vendor, amount, and cadence, and flags
anything that looks like a forgotten trial before it renews.

## Best for

* Founders and ops leads who need the real monthly spend on tools and services.
* Finance and office managers who need to catch forgotten trials before they renew.

## Connectors

<Connectors
  items={[
{ id: "gmail", name: "Gmail", why: "Receipts and renewal emails" },
{
  id: "google-sheets",
  name: "Google Sheets",
  why: "Running list of subscriptions and monthly cost",
},
]}
/>

## Before you start

Connect Gmail and a Google Sheet (or ask Agent to create one). Tell Agent which inbox or
label to search.

## Prompt the agent

<AiPrompt>
  Create a routine that runs every Monday at 9:00. Scan Gmail for subscription
  and receipt emails. Identify recurring payments, extract vendor, amount, and
  cadence, and write a Google Sheet that calculates monthly cost. Flag anything
  that looks like a forgotten trial.
</AiPrompt>

## What to expect

Agent builds a table of vendors, amounts, billing cadence, and a monthly total. Spot-check a
few rows against the original emails. The first run will miss vendors that don't say
"subscription" in the subject; add those labels and rerun. Pick three vendors you know,
open the Gmail receipt, and confirm amount and cadence before you trust the monthly total.

## Make it work for you

<AiPrompt>
  Group subscriptions by category (dev tools, design, AI, personal) and
  highlight anything over \$\[amount] per month.
</AiPrompt>

<AiPrompt>
  Send a Slack reminder 3 days before any annual renewal over \$\[amount].
</AiPrompt>

## Troubleshooting

* **The sheet is missing subscriptions you know about:** tell Agent which Gmail label or search to use, and include vendors that don't say "subscription" in the subject. Spot-check a few rows against the original emails.
* **Amounts or cadence look wrong:** receipts often show tax, credits, or a different currency. Ask Agent to keep the line-item amount and billing period from the email, and to flag rows it inferred.
* **The same vendor appears twice:** ask Agent to merge by vendor name and keep the latest receipt, then recalculate the monthly total.

## Related

<CardGroup cols={2}>
  <Card title="Catch up while away" href="/use-cases/catch-up-while-away">
    Same Gmail connector for founders and ops after time off.
  </Card>

  <Card title="Build a live API dashboard" href="/use-cases/live-api-dashboard">
    A live dashboard instead of a weekly table.
  </Card>
</CardGroup>